Jobsite record and client sign off
ToolboxProof files the photos your crew already shoots into a dated before and after record the homeowner signs on their own phone. Demo day, rough-in, punch list and final walkthrough all land in one link, so the last payment stops depending on anybody's memory.
Where the money leaks
Seven weeks of work get compressed into one walkthrough, and the homeowner is comparing your finished room against a memory of a room that nobody photographed properly. You know what was behind that wall. Proving it is the expensive part.
You pulled forty square feet of rotted plywood under the tub because it was soft to the boot. Six days later it is buried under mud bed and tile, and the client is asking why that line reads the way it does.
Typical write off $1,900 per disputed change orderThe last fifteen percent gets held while somebody looks into it. Your lumber yard terms do not stretch to match, so the gap comes straight out of the operating account and your next deposit covers it.
Held an average of 31 days on remodelsA cabinet door swells eleven months out and the homeowner is sure it left your shop that way. With no dated photo of the finished install, you eat the trip, the labor and the replacement rather than argue.
About $640 of unbilled work per callbackThree hundred phone photos get dumped into a folder, renamed, rotated and dropped into an email that nobody opens. It is nine at night again and the estimate you owe on Monday has not been touched.
Costs 3.5 hours a week per job runnerHow the record gets built
The whole method runs on the phone already in your lead's back pocket. Nothing to sync at the end of the day, nothing to rename, nothing to remember.
Your lead walks the space and takes the wide shots while it is still the client's room. ToolboxProof stamps each frame with the date, the time, the room label and the person holding the phone, so the starting condition is settled on day one.
The app prompts for the shots that decide disputes later: rough plumbing, wire runs, blocking behind the drywall, shower pan waterproofing and the joist bay before insulation goes in. Tap the prompt, take the photo, keep working.
At the walkthrough, every starting frame is paired with its matching finish frame and built into a report the homeowner opens in a browser. There is nothing for them to install and no account for them to create.
The client initials each room, flags anything they want looked at, and signs. You keep a timestamped PDF attached to the job file, and the closing invoice can go out before the truck is loaded.
What is in the box
Every part of ToolboxProof exists because a remodeler lost money without it. Nothing here needs an office, a tablet or a signal bar.
Pick kitchen gut, full bath, basement finish, deck build or whole house repaint, and the trade specific shot list loads with the job. Your second week apprentice takes the same set of frames your foreman would.
Each closing photo snaps to the starting photo of the same room and angle, with no thumbnails to drag around. If a pair is still missing, the job board flags it before the report can be sent.
Every frame carries the capture time, the job address and the crew member who took it, written into the record rather than burned across the picture. That is the form a homeowner, an adjuster or an attorney will actually accept.
The homeowner reviews the record room by room, initials each one and can leave a note on the exact photo they have a question about. You see when the link was opened, on what device, and which rooms are still unsigned.
Shoot the cracked cast iron stack, write two lines, and the picture is attached to the change order before the number is. Approvals come back with the same signature record the final report uses.
Type a house number and the whole job history comes up, closing photos first, for as long as your plan keeps the archive. Export a job as a zip of originals or a single PDF whenever an insurer asks.
Field results
Numbers below come from 1,340 subscribed crews measured across the 2025 season, comparing the six months before they started filing records with the six months after.
Crews that send a signed before and after record with the closing invoice collect in 19 days on average instead of 30. The client has already agreed the work is finished before the bill arrives.
When the rotted joist or the buried subfloor is photographed and initialed the day it is found, the end of job conversation is about the punch list, not about whether the work happened.
The Friday photo sorting session goes away because reports assemble themselves from the shot list. Office managers put that block into estimates, which is where it pays.
A dated finish photo settles most warranty questions by email in a single reply. Subscribed crews report site revisits dropping from roughly one job in six to one in twenty two.
From the crews
We opened a hall bath and found the joist ends had been wet for years. I shot it, wrote three lines, and the change order came back approved before lunch. The old way that is a phone call, a text thread, and a homeowner who thinks you are inventing work to pad the bill. My guys shoot the list now without me standing over them.
Every Friday used to end with me renaming photos so the closing packet looked like it came from a real company. Now the report is already built by the time the crew clears the driveway. What I did not expect was the homeowners actually reading it. They open the link, scroll room by room, and better than half of them sign before I have the invoice written.
A client called us fourteen months after a basement finish saying we never insulated the knee wall. Pulled up the job by street address, pulled the photo, sent it back inside a minute. No truck roll, no free labor, no bad review over something we actually did right. That one picture covered four years of what we pay for this.
Plans and prices
Every plan carries unlimited photos, unlimited client reports and unlimited signatures. What changes is how many people are shooting and how far back the archive reaches.
One person, one truck. Built for the handyman or trim carpenter carrying four to six jobs at a time.
$25 per month
Where most remodeling companies land. Two to eight people shooting into the same job file all week.
$59 per month
For general contractors running several crews, a bench of subs and a permit calendar at the same time.
$119 per month
Every plan is billed monthly in US dollars, with no setup fee and no annual contract. Cancel any time from the account screen and your archive stays downloadable for 30 days after the last paid period.
Straight answers
A two person shop runs on Crew at $59 per month, which covers eight seats, unlimited open jobs and unlimited photos. A single operator fits on Solo Trade at $25 per month with up to ten jobs open at once. There is no charge per photo, per report or per client signature, and no setup fee on any plan. If you move up a plan in the middle of a month we prorate the difference on your next invoice.
Most shops file their first job the same afternoon they sign up. You create the company, add your people by cell number, and pick which room shot lists load by default. Crews sign in on their own phones with a six digit code, so there is no company hardware to buy and nothing for anyone to install on a laptop. The guided onboarding call runs about 25 minutes and we usually take it from a jobsite parking lot.
You own every photo, report and signature record on your account. Files are stored encrypted on servers in the United States, and access is limited to the people you invite plus whoever holds the report link you send. We never license your images, never sell them and never show one crew's work to another. You can export a full job as a zip of originals or a single PDF at any point, including after you cancel.
Contractor Pro pushes approved change orders and signed reports into QuickBooks Online and Buildertrend, and fires job events at any tool that accepts a webhook. Crew and Solo Trade share a report link into whatever you already use, from Jobber to a plain email thread with the client. The API is documented and included on Contractor Pro at no extra charge. If the connection you need is not on the list, say so on the demo call and we will scope it with you.
You cancel from the account screen and billing stops at the end of that month, with no fee and no phone call to sit through. Your archive stays downloadable for 30 days so you can pull every job history as PDFs before the account closes. Plenty of crews drop to Solo Trade at $25 per month through January and February instead of leaving, which keeps the warranty archive live for callbacks. If you come back later, the same company account and job numbering are waiting.
They already take photos, they just take them into a camera roll nobody else can search. The shot list turns it into four taps at a moment when the crew has already stopped moving, and the app records everything with no bars of signal, uploading once the truck hits a data connection. Crews that grumble in week one usually go quiet the first time a homeowner questions a change order and the answer takes eleven seconds. If your lead still hates it after 30 days, we will tell you plainly that it is not a fit and help you export the files.
The Punch List
Field reporting on the money, code and craft of American remodeling, for the crews who document the work.
Book a walkthrough
Send the details below and we will rebuild one of your recent jobs as a ToolboxProof report: your rooms, your stages, your report cover. It takes about 20 minutes on a screen share, and the sample report is yours whether or not you sign up.
Working from a jobsite? Call notes and the sample report get emailed afterward, so nobody has to take a screenshot on a phone in the sun.
